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Agents & Brokerages
Commission splits, referral fees, marketing spend and agent payouts recorded deal by deal, so you see which listings and agents drive real profit.
The Challenge
Why Real Estate Books Get Messy So Fast
Scattered rentDifferent tenants, different due dates
Held fundsDeposits mixed with operating cash
Split commissionsAgents, brokers and referral partners
Project overrunsDraws and change orders pile up
Real estate runs on many small moving parts. Rent arrives on different dates from different tenants. Security deposits must be held apart from operating cash. Repairs, utilities, insurance and property taxes hit each building differently, and a single commission check may need to be split several ways.
On the development side, land, permits, contractor draws and change orders pile up long before a single unit is sold. Commercial owners juggle escalation clauses and year-end CAM true-ups that tenants review line by line.
When all of this sits in one general ledger, owners lose sight of which property actually earns money. Month-end slips, lenders ask questions nobody can answer quickly, and tax season becomes a scramble for receipts.
There is a better option. Instead of doing the books late at night or hiring a full accounting team too early, work with a trained, dedicated team that already speaks the language of rent rolls, trust accounts and project budgets.
Who We Work With
Built Around How Your Real Estate Business Earns
Every corner of real estate makes money differently, so we set up your books around your model — not a generic template.
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Rental Property Investors
Income and expenses tracked per door, with Schedule E-ready records, depreciation schedules and 1031 exchange documentation your CPA can rely on.
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Property Management Companies
Tenant ledgers, owner disbursements, vendor bills and trust account reconciliations handled on a fixed monthly calendar, with statements that need no follow-up calls.
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Developers & Builders
Land, soft costs, hard costs and contractor draws coded to each project and phase, giving you live budget-versus-actual and lender-ready draw packages.
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Commercial Property Owners
Lease schedules, rent escalations, CAM pools and year-end tenant reconciliations prepared accurately and on time, so recoveries are never left on the table.
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Short-Term & Vacation Rentals
Booking-platform payouts matched to stays, cleaning and platform fees separated, and occupancy taxes tracked by property and jurisdiction.
Full Scope
How We Support Real Estate Businesses
Our core services, tuned for property, brokerage and development finance.
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Real Estate Bookkeeping
- Daily entry of rent receipts, deposits, vendor bills and owner draws
- Separate class or entity tracking for every property
- Monthly bank, credit card and loan reconciliations
- Clean-up and catch-up of past months or years
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Property Accounting & Reporting
- Rent rolls, aged receivables and delinquency reports
- Owner and investor statements with clear distributions
- Trust and security deposit account reconciliation
- CAM, tax and insurance recoveries for commercial leases
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Development & Construction Accounting
- Job costing by project, phase and cost code
- Budget-versus-actual and cost-to-complete tracking
- Draw request support and retainage tracking
- Capitalization of interest and soft costs where applicable
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Payroll for Agents & Property Teams
- Payroll for on-site, leasing and maintenance staff
- Commission and bonus calculations for agents and brokers
- 1099 tracking for contractors and vendors
- Payroll tax filings and year-end forms
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Virtual CFO for Real Estate
- Cash flow forecasts across the whole portfolio
- Property KPIs: NOI, occupancy, cap rate, cash-on-cash return
- Lender, investor and partner reporting packs
- Acquisition, refinance and hold-versus-sell analysis
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Tax & Compliance Support
- Year-round, tax-ready books handed to your CPA
- Depreciation and fixed asset registers by property
- 1031 exchange and closing statement documentation
- Sales, occupancy and local tax tracking where applicable
Our Process
How We Onboard Your Real Estate Business
A simple, low-disruption start that works around your existing tools and closing calendar.
Portfolio & Systems Review
We map your properties, entities, bank accounts and current software in one discovery call.
Chart of Accounts Built for Property
Classes, locations or projects are set up so every dollar ties back to a building or deal.
Team Allocation
A dedicated accountant and a backup reviewer are assigned and trained on your workflows.
Clean-Up & Opening Balances
Past records are reconciled so reporting starts from numbers you can trust.
Monthly Close & Reporting
Books closed on a fixed date, with owner, investor and management reports delivered.
Grow Without Re-Hiring
New doors, projects or entities are added to the same team as you expand.
The Difference
From Shoebox Receipts to Portfolio-Level Clarity
Before Centflow
- One ledger for every property
- Deposits mixed with operating cash
- Owners chasing late statements
- CAM true-ups guessed or skipped
- Projects over budget without warning
- Tax season spent hunting receipts
After Centflow
- Profit and loss for each property and project
- Trust and deposit accounts reconciled monthly
- Owner statements out on a set date
- Accurate recoveries billed every year
- Budget-versus-actual reviewed every month
- Tax-ready books handed to your CPA
